Welcome to Engineering Research Administration

Submit a request for service

Our Proposal Managers assist faculty, research associates and assistants, graduate students, and staff in the College of Engineering with all pre-award proposal functions:

  • Budget and budget justification preparation
  • Initiate Cayuse SP and Cayuse 424 records
  • Support entries in FastLane, SF 424 forms (or Cayuse 424), and other sponsor submission websites
  • Review and inform regarding OSU and sponsor requirements
  • Act as a liaison between PI and:
    ·   Office of Sponsored Research and Award Administration (OSRAA)
    ·   Extramural/Intramural Collaborators
    ·   Subcontractors
    ·   Business and Engineering Business Center (BEBC)
    ·   Post Award / Grant Accountant

For assistance with any of these pre-award items, please send us a Request for Services via this link, by email or by clicking the "Request for Services" button on the right-hand sidebar.

To make sure every request gets the full attention it deserves, please adhere to the following deadline policies when you contact us (checklist form):

Three weeks from sponsor deadline is optimal notice, especially for complex projects. 

Nine business days before sponsor deadline is the minimum required notice for Engineering Research Administration support assistance. Requests made eight or fewer business days before sponsor deadline will be accommodated at the discretion of our staff, based on work-flow availability.

One full week before sponsor deadline, we strongly encourage PIs to route proposals through Cayuse SP to allow time for departmental approvals and any corrections that may arise in the review process.

Three business days before sponsor deadline is the amount of time it takes OSRAA to review a proposal.  This is the time to have all supporting documents in place or sent to your Proposal Specialist for review, and focus on polishing the technical narrative.

Same-day to sponsor requests for service will not be accommodated under any circumstances.

Tips

1) Offices are closed on University holidays, please keep in mind when requesting assistance.

2) Our peak submission periods are:

  • February through mid-May
  • July
  • September through November.

3) Collaborative proposals and subcontracts involve many moving pieces. If you are involved in one, and Oregon State is not the lead university, you must adhere to the lead university's deadline. For example, if the proposal is due to the primary funding agency on September 15, and the subcontracting university needs it by September 1 to route through their central award administration for approval, you should contact our team by August 19 at the latest. Please work closely with your collaborators to determine any scheduling needs on their end, and keep Engineering Research Administration policies in mind.