You are here

Proposal Support

The Proposal Support Team is currently in an overload situation through the end of October. If you have a large or unusually complex proposal, we will need to discuss with the Associate Dean for Research & Economic Development whether we have the capacity to work overtime on the proposal. Otherwise, please use the budget and justification templates located here. We thank you for your patience.

The Proposal Support Service Team assists faculty, research assistants (postdoctoral), graduate students, and staff in the College of Engineering. Our staff supports the following:

  • Budget and budget justification preparation
  • Initiate Cayuse SP and Cayuse 424 records
  • Support entries in FastLane and SF 424 forms (or Cayuse 424)
  • Inform and educate regarding OSU/Sponsor Requirements
  • Act as a liaison between PI and:
    ·   Office of Sponsored Research and Award Administration (OSRAA)
    ·   Extramural/Intramural Collaborators
    ·   Subcontractors
    ·   Business and Engineering Business Center (BEBC)
    ·   Post Award / Grant Accountant

If you would like assistance with any of these pre-award items, please send us a Request for Services via this link or by clicking the "Request for Services" button on the right-hand sidebar.

To make sure every request gets the full attention it deserves, please adhere to the following deadline policies when you contact us:

Three weeks from sponsor deadline is optimal notice, especially for complex projects. 

Nine business days before sponsor deadline is the minimum required notice for COE Proposal Support assistance. Requests made eight or fewer business days before sponsor deadline will be accommodated at the discretion of Proposal Support grant coordinators, and based on work-flow availability.

Three business days before sponsor deadline is the amount of time it takes OSRAA to review a proposal. OSRAA asks PIs to route proposals through Cayuse earlier (five business days before sponsor deadline) to allow time for departmental approvals and any corrections that may arise in the review process.

Same-day to sponsor requests for service will not be accommodated under any circumstances.

Additional deadline tips

1) Please keep University holidays in mind when requesting assistance, as the office is closed at that time.

2) Our peak submission periods are:

  • February through mid-May
  • July
  • September through November.

Please make sure to request the Proposal Support Team's assistance at least three weeks in advance if you have a deadline during this time.

3) Collaborative proposals and subcontracts involve many moving pieces. If you are involved in one, and Oregon State is not the lead university, you must adhere to the lead university's deadline. For example, if the proposal is due to the primary funding agency on September 15, and the subcontracting university needs it by September 1 to route through their central award administration for approval, you should to contact the Proposal Support Team on August 19. Please work closely with your collaborators to determine any scheduling needs on their end, and keep COE Proposal Support Team's policies in mind.